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Our Privacy Policy



Sixpenny Handley Bowls Club Privacy Statement

Keeping your personal information safe and secure is our top priority. Due to the General Data Protections Regulations (GDPR) effective 25th May 2018, this is our Privacy Statement and explains how we use any personal information we collect about you.

We are committed to protecting your personal information and ensuring that it is used fairly and responsibly This notice explains how we use any personal information we collect about you.

General Data Protection Regulation (GDPR)
Sixpenny Handley Bowls Club have not appointed a Data Protection Officer to oversee our compliance with data protection laws, as we are not required to do so, however our club secretary has overall responsibility for data protection compliance in our club.

Why we need to collect and use personal information
The primary basis that we intend to use for the processing of your data is for the day to day function and activities associated with your membership of Sixpenny Handley Bowls Club. Without collecting your personal data we'd be unable to fulfil our league, internal competitions and social activities, our obligations to Bowls England, Bowls Dorset and Dorset Short Mat Bowls Association.

What information do we collect and how is it used?
We collect information about you when you apply/applied for membership of Sixpenny Handley Bowls Club, the information includes

This information is used only to inform you of the various activities in relation to team news, internal competitions, and social fund raising events. This also includes photographs related to Bowls competitions, league play, friendly matches, visiting teams, social events, and promoting our Club activities on the SHBC website.

Who might we share your information with?
We won't share your information for marketing purposes with other organisations or bowls clubs. In order to deliver our services to you effectively we may send you details of events within the world of bowls, such as bowls holidays or competitions outside of our control.

Where it's necessary for your personal data to be forwarded to a third party we'll use appropriate security measures to protect your personal data, we also have a legitimate interest to ensure our IT systems are secure.

How long do we keep hold of your information?
In principle, your personal data shouldn't be held for longer than is required under the terms of your membership with us. However, we're subject to regulatory requirements to retain data for specified minimum periods. We also reserve the right to retain data for longer than this due to the possibility that it may be required to defend a future claim against us. In any case, we'll not retain your personal data for longer than 1 year past your membership or the time of your death. You have a right to request deletion of your personal data. We'll comply with this request, subject to the restrictions of our regulatory obligations and legitimate interests as noted above.

How can I access the information you hold about me?
You have the right to request a copy of the information that we hold about you. If you'd like a copy of some or all of your personal information, please email or write to us using the contact details noted below.

When your personal data is processed by automated means you have the right to ask us to move your personal data to another organisation for their use. We have an obligation to ensure that your personal information is accurate and up to date. Please ask us to correct or remove any information you think is incorrect.

We'd like to send you information about our activities and services which may be of interest to you but only if you've consented to receive such information. If you no longer wish to be contacted for marketing purposes, please contact us by post or email.

Our website
We use a third party service, Tsohost, to manage website related data storage, internet connectivity and domain name licensing. Content for our website is supplied by our Club members and approved by our Committee officers. The majority of this information is held in a Members Only secured section of our website requiring a log-in and password to access the membership pages. Tsohost's privacy statement can be reached on this link -

Visitors to our website
We use a third party service, Statcounter Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various pages of the website. This information is only processed in a way which does not identify anyone. Their privacy statement can be reached on this link.

Other Websites
Our website contains links to other websites. Please be aware that when you link to other websites you should read the privacy policies for those websites. We are not responsible for the privacy or practices of third party websites.

We use cookies to track visitor use of the website and to complete statistical reports on our website activity. For further information visit You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser, however, in a few cases some of our website features may not function as a result.

What to do if you are unhappy with how your personal data is processed?
You also have a right to lodge a complaint with the supervisory authority for data protection. In the UK this is:
Information Commissioners Office
Wycliffe House
Water Lane
Cheshire. SK9 5AF

How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you: by email to: Colin Chambers Club Secretary and Data Protection Officer. or write to:
Sixpenny Handley Bowls Club
C/O 7 Paddock Close
Sixpenny Handley
Salisbury SP5 5NZ